Online Enrollment System Free Essays

An Innovative Approach to a School Community Information System (Web Based) By: Lelit Acolacol Joshua Ely B. Alfonso Jobelle Cavaneyro Jeffrey Gallardo Raymond Ramos A capstone proposal submitted in partial fulfillment for the subject System Analysis and Design in the course Information Technology Adviser: Mr. Frederic B. We will write a custom essay sample on Online Enrollment System or any similar topic only for you Order Now Asejo Introduction: â€Å"To pay homage to our alma- mater is our goal†, we decided that we created a system that will acknowledge ICI, a system which each and every faculty member and student can use. Starting out with a few rooms in three-storey building, with the basic facilities required by the TESDA, Prof. Neil Mateo, the school director, set out to establish ICI as a school that would aim to develop excellent learners. 2008-2009 ICI welcomed to its fold 272 students who enrolled in technical-vocational courses in HRS, IT, Computer Science, Computer Technology, Front Office and Call Center Management. With the growth of student population with just a span of four years, information provision can’t be maintained due to the large sum of students going in the school. We have been staying in the school for almost 2 years and our attention were called by information dissemination and we thought â€Å"how bout we develop a system that every one from ICI can use, a school community information system†. With the guidance of our adviser Mr. Derek Asejo we manage to create a system that can provide information with an easy access which is through internet an online bulletin board that automatically updates its database, from birthdays, special events, announcements, etc. Background: It is though the vision of establishing a higher learning institution that would promise rewarding careers for the youth that ICI college of Arts and Technology founded on March 5, 2008. Starting out with a few rooms in three-storey building, with the basic facilities required by the TESDA, Prof. Neil Mateo, the school director, set out to establish ICI as a school that would aim to develop excellent learners thought effective an innovative educational strategies. ICI was issued its Certification of Program Registration to operate on May 14, 2008. The school opened up immediately for first enrollees 008-2009 ICI welcomed to its fold 272 students who enrolled in technical-vocational courses in HRS, IT, Computer Science, Computer Technology, Front Office and Call Center Management. ICI became a member of Bulacan Private Schools Association (BULPRISA) and Bulacan Association of Technology Schools (BATS). SY 2009-2010, ICI started to offer degree programs in Computer Science, Hospitality Management, Business and Literal Arts. According to the interviews conducted with the school administrators and supplemented with personal observation made by the researcher the following are the recognized problems. In advertising of school’s quality education, courses offered and facilities, Immaculate Conception International uses tarpaulin and flyers to spread the information of the school to encourage new students, effective but too risky, time consuming and it costs a lot of money to the staff/s conducting this method. Posting of information and announcement on the bulletin board is a way for school staff/s to inform their students about the upcoming events and activities. It’s time consuming, costs a lot of effort and sometimes the students ignores it and would not participate in the school events and activities. Background: Immaculate Conception International takes evaluation among the students by means of survey to know their suggestions and feedback about the school management. In conducting a survey, the school staff/s gives chance to the students to share their opinions for the improvements of school regulations and facilities and they do it manually and it takes too much time and effort for them. They use print-outs as surveys and distribute it room-to-room and then wait until the students are done filling-up the survey sheet/form. It takes a lot of hassle because some students sometimes disregard this form and ignore it because some students are not interested with this process of giving feedback and suggestions. Problem: General Problem/s: †¢ Information Dissemination, a particular problem in starting school/s like the ICI, they will have to hire someone or a group of people to perform the specific task and it takes a lot of effort doing so, a waste of effort and a waste of funds that can be used to other projects that can help students, such as scholarships. Specific Problem/s: Immaculate Conception International uses tarpaulin and flyers to spread the information of the school to encourage new students, effective but too risky, time consuming and it costs a lot of money to the staff/s conducting this method. †¢ Posting of information and announcement on the bulletin board is a way for school staff/s to inform their students about the upcoming events and activities. It’s time consuming, cost s a lot of effort. †¢ Immaculate Conception International takes evaluation among the students by means of survey to know their suggestions and feedback about the school management. In conducting a survey, the school staff/s gives chance to the students to share their opinions for the improvements of school regulations and facilities and they do it manually and it takes too much time and effort for them. Objective/s: General Objective/s: †¢ To create a system that will improve information dissemination to students, faculty, school staff/s and fund consumption. Specific Objective/s: †¢ To create a Web Based Application that will help the school to campaign process/procedure without risk and minimal costs. †¢ To develop a method that will minimize the effort of school staff in giving updated information to the students. To create an evaluation process that will get students request/suggestions/ and feedback. Scope/s: †¢ The web-based application can improve the campaign process/procedures without risk and minimal cost. †¢ The application can minimize the effort of school staff in giving updated information to the students. †¢ And last ly, the application can evaluate processes that will get the students . Limitation/s: †¢ The system should have an internet service provide †¢ It can’t download files from the system. †¢ Data flow Diagram level 0 [pic] Data Flow Diagram Level 1 [pic] Existing Diagram [pic] How to cite Online Enrollment System, Papers Online Enrollment System Free Essays Automation and online transaction is not relatively new here in our country and more so abroad. In fact it is a growing fad abroad and is beginning to crop up in our country gradually, where bank transactions, business dealings and buying and selling take place. It is very convenient to do online transactions because one does not have to actually be in the supermarket, department store, drugstore or bookstore in order to buy things needed. We will write a custom essay sample on Online Enrollment System or any similar topic only for you Order Now All it takes is a computer that has an internet connection, and one can instantly place the order. Sooner or later, the product is at the doorstep. Online enrollment is to a certain extent a new fad. Not many, in fact, only a handful schools in the Philippines, particularly in Manila, cater to online subject enlisting and enrollment like for example Ateneo de Manila University, De La Salle University and University of the Philippines (Diliman and Los Banos campus).Enrollment time is a stressful chore not so much for the preschooler, elementary pupil or high school student even with the necessary Entrance Tests required but more so for the college student who has to follow a longer process / procedure in order to receive the status of being officially enrolled and finally have the class cards in his possession. Many await the enrollment schedule of the school they are studying in. Come enrollment time they begin to rush and flock to school as early as possible.Vacations are cut short, young ones are sometimes abruptly separated from the security and comfort of home and family just to be able to study in a good school, relaxation and leisure quickly put to an end that give way to the serious pursuit of study. For some, they opt for an extended vacation, sometimes coming to school on the last minute just to be with their loved ones a bit longer. Still for many others, it can be the unpredictable weather like a storm which Leyte is famous of, that can hinder them from coming to enroll on the appointed time, especially those living outside Baybay or having their vacation some other place.For the late high school or elementary enrollee, once accepted, it is less taxing, for after having been enrolled, the latter is assured of a slot in every subject the school and its curriculum offers for all levels from Grades 1 – 6 (for the Elementary) and Years 1 – 4 (for high school). There is no fear of having subjects closed for them to enlist in. For the college student it could be a big problem. And this problem can have a harmful effect on his school life. For one, it could mean a delay of the expected time to graduate. Another, it could be a waste of time coming to school being under load having only subjects that much! Online enrollment and subject enlisting can solve this problem. Being away from school is not a hindrance to enroll and to enlist in subjects. All it takes is a computer and of course, access to the Net and log on to http://www. fcic. net. ph. That makes it all the more convenient because computers are more accessible nowadays. All it takes is a visit to an internet cafe, pay a minimum of P10 per hour’s use of computer, fill up necessary questions by typing and clicking the necessary buttons here and there.TECHNICAL â€Å"Is the project technically possible? † Basically, a main computer should be the server where the database is stored which should be put up on a place where only authorized persons can have access to it. This will act as the receiving end of the sent data by the enrollees and subject enlistment of students who enroll online. At the same time students who opt to enroll online will be asked to make a print-out of the subjects they are enlisted in to be shown to the Finance Office ready for payment. FINANCIALCan the institution afford to carry out the project? Although the automation of the subject scheduling and enrollment needs considerable amount of money, it is also guaranteed that the process of enrollment will be more efficient and more organized. Only one computer is need ed which will operate as the server and where the database will be located. This server will then be linked to the school’s website fcic. net. ph as a sub-domain. This will be entirely a web-based system. The estimated cost for this project will be more or less Php 25,000. 0. ORGANIZATIONAL â€Å"Will the new system be compatible with the existing system? † The new system will be made in such a way that it will be compatible with the existing manual enrollment system of the school, only more efficient and organized, and less hassle. The process of enrollment and subject enlistment is more or less the same. Only that instead of a Registrar personnel facing the enrollee, he is faced with a machine and he can enroll anytime day or night on the appointed schedule given without coming to school, except for special cases.Of course, like any new system applied, it will also take time getting used to, but not difficult to learn and apply. ETHICAL â€Å"Is the impact of the new system socially acceptable? † Since we are now in the ‘Computer Age,’ so to speak, this new system will be readily accepted by all. Many, if not all, are computer literate. This new system will not only be convenient for the students but for the Registrar’s Office and its personnel as well. How to cite Online Enrollment System, Papers